How to Open a Campaign Bank Account

Once you've obtained your EIN and filed your Campaign Treasurer Appointment (if you are a non-federal candidate), it's time to open a bank account. You must keep this account separate from your personal banking at all times while you run for office.

Step 1: Choose a Bank

Step 2: Gather Required Documents

Step 3: Open the Account

Step 4: Maintain Accurate Records

Step 1: Choose a Bank

Choose a bank that allows political or campaign accounts. While some national banks do, most local banks and credit unions will. Look for a bank that offers:

  • Low or no monthly fees
  • Online access and mobile banking
  • Good customer service
  • Physical locations near you
  • Familiarity with political accounts

Step 2: Gather Required Documents

Before heading to the bank, collect the following documents:

  • EIN Confirmation Letter from the IRS
  • Filed Form CTA
  • Valid government-issued ID (e.g., driver’s license)
  • Campaign mailing address (can be a P.O. box, campaign office, or someone's home address)

Step 3: Open the Account

Open an account used exclusively for campaign funds. This account must be completely separate from personal or business accounts.

  • Open it under the campaign's name, not yours. You will use this name on other forms so choose wisely.
    • A standard practice is "[Your First or Last Name] for [Office/Region]". For example, Jones for Congress, Smith for County Judge, John for Texas.
  • Get a debit card if possible.
  • Make sure anyone who should have access is added with proper permissions.

Step 4: Maintain Accurate Records

Texas law requires you to track every dollar in and out of your campaign.

  • Use a spreadsheet, ledger, or campaign finance software to document all incoming and outgoing funds.
    • Record the name, address, and occupation/employer of each donor.
  • Create an ActBlue account (or similar donation platform) if you plan to receive online contributions.
    • ActBlue automatically tracks donor information and issues receipts, which can simplify your compliance process.

Keep digital or physical copies of:

  • All contribution checks or receipts
  • All invoices and receipts for expenditures
  • Bank statements